Help With Writing School Reports Text

Jonathan Friesen - Writing Coach

Report rascal assists primary school teachers in the production of pupil reports. How does it work an ideal reporting assistant, report rascal harnesses the power of word, offering an easy to use report writing package. Pre loaded comment bank the comprehensive comment bank included with report rascal is fully maintainable.

A search facility enables a particular comment to be rapidly located for insertion into a report. If you currently have a set of ad hoc remarks and observations in a separate text document, you can import these into report rascal's comment bank. Report merge for job sharing if you share a class with one or more colleagues under a ppa or job sharing arrangement, you can each create a set of rascal reports for the whole class and merge these sets into one. Try report rascal without obligation you can install a free copy of report rascal by download from this website.

Microsoft word is a registered trademark of the microsoft corporation writing reports is undeniably one of most teachers rsquo least favourite party games they are time consuming, laborious and painstaking. They are also an important part of your job, so the simple answer to any grumbles must be lsquo tough rsquo. Reports are a legal requirement on the school, and an important organ of home/school communication. But they can also be seen as an opportunity to create a relationship between you and the family, and let them know about things that concern or delight you, and communicate ways forward in all cases. Under no circumstances use the report card as an opportunity to settle scores with children it rsquo s deeply unprofessional, and a little pathetic for an adult to act this way.

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If the behaviour rsquo s been bad, then it can be said in an unemotional and businesslike way. Besides, if the behaviour has been bad, then the parent should know about it already. So when you write reports, see it as a chance to say things that are thoughtful, helpful and honest. Write professionally, because that rsquo s what you are, or what you rsquo re trying to convey.

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Don rsquo t gush either unless a child is the platonic ideal of dedication, manners, compassion and wisdom, there is always room for improvement, and the most talented children don rsquo t benefit from empty praise that gives them no direction about how to progress. Of course, you can use it as an opportunity to let the parents know if they rsquo ve been great, but don rsquo t forget the ways forward. Some schools use comment banks: it led responses to the reports that can be generated quickly from a database of pre written sentences. This is faster, and removes the need for the reports to be spell checked it also loses a degree of personalization.

Other schools ask their teachers to write personal comments, which can make the report individual, but takes longer and is more prone to mistakes. Such schools usually have a style guide, which will range from a light touch to draconian restrictions. Resist the temptation to cut and paste enormously, as it shows that you either aren rsquo t aware of the pupil rsquo s individual circumstances, or that you don rsquo t care.

Of course, it might also indicate you rsquo re enormously busy, which you undoubtedly are, but such admin tasks are still your responsibility, so until robots write them for us, we rsquo re stuck with them.

this is an excerpt from tom bennett rsquo s excellent book not quite a teacher, published by continuum. The book is a practical teacher training manual, interspersed with funny stories from tom 39 s own teacher training experiences.
report writing varies enormously from school to school. Some schools supply the parents with a sentence about each subject and others one or two paragraphs. Most schools have computerised their report writing, so each teacher is provided with electronic skeleton reports. making the task workable if you have to type fairly long reports on the computer, it is almost necessary to use the 'copy and paste' facility. It is tempting to write about four paragraphs and then cut and paste one of them onto each pupil’s report.

This gives a ‘best fit’ effect and a set of reports which are not strictly accurate. It is better to think of about three pupils for whom a similar report is appropriate and cut and paste that onto the three reports, and then change it for the next three or four. Even when you have cut and pasted the report, it is important to see if the details need amending to suit the individual. Try not to send out absolutely identical reports to the parents of twins, or parents who are close friends because they like to feel that their children are being treated as individuals.

Before you cut and paste, proofread it at least twice, because if you make a mistake you have to keep on correcting it on every report. Also, it’s wise to do all of one gender first, so that you do not have to waste time changing all the pronouns – he/she, him/her. Parents are not usually familiar with national curriculum jargon and are irritated by it. Reports look more professional if the vocabulary is descriptive and concise so it is better to avoid using the words ‘good’ ‘well’ and ‘bad’ and ‘average’. Getting the tone right is almost as important as getting the information across accurately. Remember that you are dealing with proud parents so you must find ways of making your comments accurate as well as sensitive to keep the parents' support.

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